Privacy Policy

Privacy Policy

The UTEX Culture Collection of Algae

Updated: May 2018 

This Privacy Policy describes how your personal information is collected, used, and shared when you visit or make a purchase from "" (the “Site”).

View MailChimp Data Processing Addendum

View JotForm Data Processing Addendum

View Eventbrite Data Processing Addendum

View Qualtrics Data Processing Addendum

View Bold Commerce Data Processing Addendum

View Freshworks Data Processing Addendum



When you visit the Site, we automatically collect certain information about your device, including information about your web browser, IP address, time zone, and some of the cookies that are installed on your device. Additionally, as you browse the Site, we collect information about the individual web pages or products that you view, what websites or search terms referred you to the Site, and information about how you interact with the Site. We refer to this automatically-collected information as “Device Information.”

We collect Device Information using the following technologies:

    - “Cookies” are data files that are placed on your device or computer and often include an anonymous unique identifier. For more information about cookies, and how to disable cookies, visit

    - “Log files” track actions occurring on the Site, and collect data including your IP address, browser type, Internet service provider, referring/exit pages, and date/time stamps.

    - “Web beacons,” “tags,” and “pixels” are electronic files used to record information about how you browse the Site.

Additionally when you make a purchase or attempt to make a purchase through the Site, we collect certain information from you, including your name, billing address, shipping address, payment information (including credit card numbers and purchase orders), email address, and phone number.  We refer to this information as “Order Information.”

When we talk about “Personal Information” in this Privacy Policy, we are talking both about Device Information and Order Information.



We use the Order Information that we collect generally to fulfill any orders placed through the Site (including processing your payment information, arranging for shipping, and providing you with invoices and/or order confirmations).  Additionally, we use this Order Information to:

-Communicate with you, including communications through the UTEX Support Desk System and specialized contact forms utilized throughout the Site;

-Screen our orders for potential risk or fraud; and

-When in line with the preferences you have shared with us, provide you with information relating to our products or services.

-Generate yearly reports for the purpose of grants/funding applications and required report updates.

-We use the Device Information that we collect to help us screen for potential risk and fraud (in particular, your IP address), and more generally to improve and optimize our Site (for example, by generating analytics about how our customers browse and interact with the Site, and to assess the success of our marketing newsletters).

-We use your email address collected when you sign up to be notified of a products availability on the respective page to send you a notification on the status--your email is then removed from the ‘Back In Stock’ notification list.

-We use the information you provide on any of the JotForm forms for communication and provide the service requested.

-We use Bold Commerce to handle web order status updates, and provide product options and features to our Customers.



We share your Personal Information with third parties to help us use your Personal Information, as described above. 

For example, we use Shopify to power our online store--you can read more about how Shopify uses your Personal Information here:

We also use Google Analytics to help us understand how our customers use the Site--you can read more about how Google uses your Personal Information here:  You can also opt-out of Google Analytics here:

We also use Freshworks Customer Support Software, formerly Freshdesk, to help streamline customer conversations in one place, automate repetitive work, and prioritize, categorize and assign tickets to appropriate UTEX Staff members. You can read more about Freshworks Data Security here:

UTEX also uses JotForm to collect and manage customer conversations pertaining to a service offered. You can read JotForm's Privacy policy here:

Eventbrite is used to organize and ticket UTEX workshop events. You can find out more about Eventbrite's security and privacy measures here:

Qualtrics is used to measure, priorities and optimize UTEX services, workshop events, and site usage. You can learn more about Qualtrics & GDPR Compliance here:

Finally, we may also share your Personal Information to comply with applicable laws and regulations, to respond to a subpoena, search warrant or other lawful request for information we receive, or to otherwise protect our rights.



Please note that we do not alter our Site’s data collection and use practices when we see a Do Not Track signal from your browser.



If you are a European resident, you have the right to access personal information we hold about you and to ask that your personal information be corrected, updated, or deleted. If you would like to exercise this right, please contact us through the contact information below or through the UTEX Support Desk System.

Additionally, if you are a European resident we note that we are processing your information in order to fulfill contracts we might have with you (for example if you make an order through the Site), or otherwise to pursue our legitimate business interests listed above.  Additionally, please note that your information will be transferred outside of Europe, including to Canada and the United States.



When you place an order through the Site, we will maintain your Order Information for our records unless and until you ask us to delete this information.



We may update this privacy policy from time to time in order to reflect, for example, changes to our practices or for other operational, legal or regulatory reasons.



For more information about our privacy practices, if you have questions, or if you would like to make a complaint, please contact us by submitting a support ticket here,  or by mail using the details provided below:


UTEX Culture Collection of Algae
ATTN: Stephen Pena (UTEX DPO)
205 W. 24th St., Biological Labs 218
University of Texas at Austin (A6700)
Austin, TX, 78712
United States